Effective as of April 2014
Welcome to the official website of Jane Goodall’s Roots & Shoots (Roots & Shoots), the environmental and humanitarian youth program of the Jane Goodall Institute. This website is owned and operated by the Jane Goodall Institute (JGI), a 501(c)(3) non-profit organization headquartered in Vienna, Virginia.
We understand that your privacy is important, and we want you to be fully informed of what is going on when visiting rootsandshoots.org (“Site,” “We,” or “Us”). We are working to make your personal experience when visiting or using our Site as inspiring and useful as possible. To help us accomplish that goal, we will need to collect and use some information from you when you use our Site.
Personal Information We Collect
Personal Information is information that can be used to identify you or contact you, such as first and last name, email address, or mailing address. We will not collect any Personal Information unless you choose to provide it to us. We collect Personal Information that you provide such as your name, email address, and contact information when you: 1) sign up to receive newsletters and other publications; 2) enter contests and participate in various activities featured on rootsandshoots.org, such as sending electronic postcards; 3) make donations to Roots & Shoots; 4) register to join Roots & Shoots; or 5) create a project profile in our Project Database.
Non-Personal Information We Collect
You may use our Site without registering or submitting any Personal Information. In that case, the only information we collect will be the log information our servers automatically record and that your browser sends whenever you visit a website. This log information may include your Internet Protocol address, browser type, browser language, the date and time of your request, the pages that you visit while on our Site, and one or more cookies that may uniquely identify your browser.
We collect anonymous, non-Personal Information about your use of our Site through the use of “cookies,” which are small computer files that we transfer to your computer’s hard drive. Cookies allow us to know how often someone visits our Site and the activities they conduct while on our Site (such as the pages visited). The information collected by cookies helps us generate content responsive to your interests and also allows us to statistically monitor how many people are using our Site and for what purpose.
HOW WE USE COLLECTED INFORMATION
Roots & Shoots will not use Personal Information you have provided for purposes other than those for which the information was collected, without asking for appropriate permission prior to such use. Uses for which we use your Personal Information with your permission may include: (1) addressing requested newsletters, emails, and electronic postcards; (2) processing donations; and (3) processing membership applications.
DISCLOSURE OF INFORMATION
Disclosure of Your Personal Information
Your Personal Information may be shared within our organization for the purposes of responding to any comments or questions you submit and/or providing follow-up information about our organization.
Disclosure for Legal Reasons
We may release Personal Information to third parties: (1) to comply with valid legal requirements such as a law, regulation, search warrant, subpoena, or court order; or (2) in special cases, such as a physical threat to you, others or homeland security, in which we believe it is reasonably necessary to investigate or prevent harm, fraud, abuse, or illegal conduct.
Disclosure to Operations and Maintenance Contractors
Disclosure to Linked Sites
Disclosure of Aggregate Information
Roots & Shoots may provide non-Personal Information about you to third parties that does not allow you to be identified or contacted and that is combined with the non-Personal Information of other users (“Aggregate Information”). For example, we might inform third parties regarding the number of users of our Site and the activities they conduct while on our Site. We may not limit the third parties’ use of the Aggregate Information, except that we do require third parties to whom we disclose Aggregate Information to agree that they will not attempt to make this information personally identifiable by combining it with other databases or otherwise.
Roots & Shoots uses reasonable administrative, technical, personnel, and physical measures to safeguard Personal Information in our possession against loss, theft and unauthorized use, disclosure, or modification.
To make sure you are accessing our secure server before you submit personal information, look at the lower left-hand corner of your browser. If you see an unbroken key or a closed lock (depending upon your browser), then SSL is active. To double-check for security, look at the URL or Address line of your browser. If you have accessed a secure server, the first characters of the address in that line should change from “http” to “https.”
It is also important for you to protect against unauthorized access to your member password or login to rootsandshoots.org and to your computer. Be sure to sign off when finished using a shared computer.
Your Privacy Choices
You are not required to submit any Personal Information to rootsandshoots.org—it is completely your choice. You may also opt out of receiving emails and newsletters at any time by clicking “Unsubscribe” at the bottom of emails we send.
Updating Your Personal Information and Contacting Us
If you wish to review and/or update the Personal Information you have provided us, you may write to us at firstname.lastname@example.org with your request.
Roots & Shoots-USA
1595 Spring Hill Rd | Suite 550 | Vienna, VA 22182
Telephone: (703) 682-9220 | Fax: (703) 682-9312
Phone: (800) 592-5263
CHILDREN UNDER THE AGE OF 16
Roots & Shoots is committed to providing a safe, secure, and fun online experience for children who visit our Site. We are dedicated to safeguarding any Personal Information collected online and to helping parents and children have positive experiences on the Internet. Roots & Shoots recognizes the privacy concerns of parents and the importance of protecting the privacy of the information collected from children at Rootsandshoots.org.
Roots & Shoots encourages parents to supervise their children’s activities online and to participate in their children’s online activities whenever possible. Roots & Shoots has developed a Site that parents can feel is safe for their children and kids will find informative, educational, and fun. Roots & Shoots welcomes children to learn more about our organization and, where appropriate, participate in polls and surveys, as well as submit project reports, community maps, project photographs, artwork, writings, and other submissions for posting on our Site. However, we encourage this be done only with their parent’s knowledge, supervision, and consent.
Collection, Use, and Disclosure Of Personal Information From Children Under 16
Children under 16 may also visit our Site without registering or submitting any Personal Information. In that case, the only information we collect will be the log information our servers automatically record and that your browser sends whenever you visit a website. However, certain activities (such as creating or submitting a project in the project database) require that children under 16 join Roots & Shoots.
In order to Join Roots & Shoots, children under 16 will only provide the following information: Their parent/guardian first name, last name, parent/guardian email address. At this time emails will be sent to parents/guardians with instructions to approve and complete the child’s free registration. The parent/guardian will provide for their child the following information: first name, last name, username, country, state/province/territory, child’s email address and agree to the terms of service. Following this approval process, the child will be emailed with instructions to create a password to complete their registration with Roots & Shoots.
Roots & Shoots uses Personal Information submitted to this Site by children under 16 in compliance with the parental consent requirements of the Children’s Online Privacy Protection Act (“COPPA”).
Collection and Use of a Child’s Information by Roots & Shoots
When a child under 16 years of age provides Roots & Shoots Personal Information online including his/her age, for example to participate in a contest or to ask a question, we will collect that child’s email address and the e-mail address of the child’s parent or guardian. We may collect a child’s email address in connection with a contest or game or to respond to a child’s specific request for the sole purpose of communicating with the child on a one-time-only basis. This information will not be used to re-contact the child, and will be deleted from our records when the contest or game is over. If a child wins a game or contest, notification will be sent to the parent or guardian’s e-mail address (provided by the child when he/she enters the contest). We will not ask the child for any Personal Information beyond e-mail addresses without obtaining prior parental consent.
In some instances we may collect a child’s email address in order to respond more than once to a child’s specific request. For example, a child may want to subscribe to our online newsletter or receive other online communications from Roots & Shoots. In these instances Roots & Shoots will also obtain a parent’s email address along with the child’s. Before any further contact with the child, Roots & Shoots will send an email to the parent (1) notifying him or her that we have collected the child’s email address in order to respond more than once to the child’s request for a subscription, information, etc.; (2) informing the parent that he or she can refuse us permission to contact the child, and how to do so; and (3) informing the parent that if he or she does not respond to the email within one week, Roots & Shoots may use the child’s information for the purpose for which it was submitted. Under no circumstances will the child be allowed to participate without providing a parent’s email address.
If Roots & Shoots collects additional Personal Information from children, such as full name, phone number, or email address in combination with a username, we will obtain verifiable parental consent through the methods required by COPPA before allowing the child to participate.
We may collect a child’s name and email address to the extent reasonably necessary to protect the security of this Site, to protect against liability, or as required or permitted by law. Information collected for these reasons will not be used for any other purpose.
Sharing Children’s Personal Information with Third Parties
No Personal Information collected from children under 16 will be sold, rented, or otherwise disclosed to any organization outside Roots & Shoots and the Jane Goodall Institute, except for disclosure to companies we have contracted with to help us provide services requested by the child, or pursuant to court order, subpoena, or a specific request from a law enforcement agency.
Reviewing And Making Changes To Personal Information Collected From Children Under 16
Parents of children under age 16 may review or delete Personal Information about their children from our records at any time. If you would like to review, change, or delete your child’s Personal Information, please contact us by phone at (800) 592-5263 or via email@example.com.
We will delete your child’s information from our database if you so request. To do this or to review Personal Information collected from children, we must verify the identity of the requesting parent. Parents who wish to review Personal Information concerning their children will be required to specify the usernames and passwords of the children concerned, and to provide their own email address for verification and contact purposes.